Installing Divisional Accounts
All accounts must initially be set up as Master Accounts and can then be "Installed" at a divisional level. Select the relevant Division from the Display drop down box to start installing Master Accounts. If you do not use Divisions then just select your company name from the Display drop down box.
ClickClicking on the Edit Accounts hyperlink that can be found to the right of your screen .This will take you to the Division Accounts List list where you can select the accounts you wish to install.
Go through the list and ensure all required accounts are Installed (tick to Install)or untick any that are not required. You can also edit account names if required. Click the Save button located at the bottom of your screen to save your changes. Note: Where the account is a header account, it must be removed from the Division at the Master accounts level.
If you are just moving to ActionStep Accounting, you may now be ready to enter your Opening Balances.
...
...
To Create Link to Bank Account
(This will need to be done before creating any document or transactions requiring a Bank)
Accounting>Accounts>Account list
This option should be used to link a physical bank account number to an account that has been set up in ActionStep Accounting, for e.g. your Current Trading Bank Account or Savings Account. It is only available to accounts that have an Account Type of Bank and when the Display is set to a particular Division. If you do not use Divisions then just select your company name from the Display drop down box.
Click on the -- Link Account -- hyperlink that is found in the Additional Info column for the Bank Account that you wish to link.
Select the name of the Bank that the account is held with from the drop down list. The Bank must have already been set-up as a Contact with a Type of Bank for it to appear in the list.
Enter the Bank Account number (bank, branch, acct no and suffix), the Name of the Account holder and the Last Cheque Number used (this is not mandatory).
If this account is to be used for creating batch files for export, please select which file type will be applicable.
Submit
The account details will now appear in the Accounts List for the selected Bank account.
Delete Link to Bank Account
This option should be used to delete the link between a physical bank account number and an account that has been set up in ActionStep Accounting, for e.g. your Current Trading Bank Account or Savings Account. It is only available to accounts that have an Account Type of Bank and have already been linked to an account and where the Display is set to a particular Division. If you do not use Divisions then just select your company name from the Display drop down box.
Click on the hyperlink in the Additinal Info column (Accounts List) for the Bank Account that you wish to delete link for.
Add a Loan Account
If you have an account for a loan you can use the Add Loan screen to store additional data (at divisional level) regarding the loan. In future it will be used to process automatic payments but for now it is for reference only.
Accounting > Accounts > Accounts list and as above (adding Divisional accounts) make sure that you are in the correct Division.
Click on the Add Loan hyperlink that can be found to the right of your screen.
Complete the fields (see right) and click Submit to save the record.
Renaming Accounts
Accounts can also be renamed while in the EDIT function of the Accounts list.
Click on the name field and overwrite. NOTE: Renaming in the Division Accounts list will not rename the Master Account.