Client Receipt

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The client receipt screen has two primary functions: receiving funds into general retainer and paying invoices.

Fields

Date

• Default to today's date.

Deposit to

• Operating account in which to receive payments

Receipt #

• A custom receipt number can be entered, or the field can be left blank to have the system assign the next number in sequence to the receipt.

Apply by

• See Apply by options in the next section.

Source of funds

• Funds received
  
  • Funds are being received for the purpose of the receipt.
• General Retainer
  • If there is a General Retainer balance available on the associated matter, those funds can be used to pay outstanding amounts on invoices.
    
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From

• From whom the funds are being received

Amount

• Amount being received or applied from general retainer. Dependent upon Source of funds

Method

• Payment method of the amount received.
• Cash method allows for the creation of a deposit slip.
• Check method allows for the creation of a deposit slip and adds additional check fields for the receipt.
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Ref #

• Allows for a unique reference for the EFT, Credit Card, Debit Card, Cash, or Other payment.
  • When using Check method, this field is replaced with Check #.

Quick-code

• Allows application of a Quick-code to populate the Memo field.

Memo

• Records memo for receipt. Is auto-populated when/if Quick-code is selected.

Apply by

Apply by Client

• Allows the selection of a client to display and outstanding amounts for invoices.
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• With a client selected and the amount received entered in the Amount field, all outstanding invoices for that client are displayed in a list.
• The received amount will automatically populate the Pay column of the invoice list.
  
  • These amounts can be edited, or the item can be deselected to not be paid.
• Once proper amounts are entered in the Pay column of the invoice, Save to receive a payment against those items. 
• If any funds are not applied to an invoice, an info box is presented asking what to do with those funds.
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• The Allocation method can be either General Retainer or Leave as Unallocated Funds.
• If receiving funds into retainer, select General Retainer and a Retainer Matter against which the funds will be held. 
• Save to receive funds.

Apply by Matter

• Selecting Apply by Matter and selecting a matter, displays any outstanding amounts for invoices associated with that matter.
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• Once the proper amounts are entered in the Pay column on the invoice list, Save to receive payments against those invoices.
• Similar to Receipts by Client, any funds received that are more than or not applied to invoices create a prompt to allocate funds to General Retainer or leave unallocated.  

Apply by Invoice

• Select a bank account under Deposit to and an invoice in the Bill dropdown.
• This allows for the creation of a payment for that invoice.
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• Any amount larger than the amount outstanding on the invoice can be allocated to General Retainer or left unallocated. 
• Save to receive funds.

Invoice List

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.Firm Receipt

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