Manual Upload

Importing Single Documents

Step 1 

Once you have imported your matters (aka actions) you will need to open each up each matter in turn, go to the documents tab and then add the documents to the matter. 

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Step 2

Then click on "Browse" as in the screenshot below to locate the file on your computer, and upload.  It is only possible to add one document at a time using this method.

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Importing Multiple Documents

You can drag-and-drop several documents into the matter by multi-selecting them before dragging. However you can only select files and not folders using this method (see the next section below for how to upload folders).

Step 1 

First go to Documents > Folder View in a matter as in the screenshot below.

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Step 2  

Unless you have downloaded a workflow app, or created your own workflow, it is likely you will see no folders.  You may want to create a folder first for good house keeping.  Just click "Create Folder" as in the screenshot below, name your folder and save.  Then click on the new folder to open it.  Alternatively you can just save documents to the Root Folder which you will see by default.

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Step 3

Select the files in a folder on your computer which you wish to upload, and drag and drop them into the Actionstep folder.  They will then automatically upload.

       (Tip: To select multiple files, hold down the "ctrl" key on your keyboard while you click on the documents you wish to upload).

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Uploading A Set of Documents in a Folder or Set of Folders  

If you wish to import a whole set of documents that are contained in a directory structure then you can zip up the top-level folder and upload the zip file to the matter.

Step 1 

You can see how to do this on a Mac computer in the screenshot below.  

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Step 2

Then drag and drop the compressed zip file into the Actionstep folder as in the screenshot below.

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Step 3 

Then click on the icon beside the zip folder name, and choose "extract zip" as in the screenshot below.

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When you unzip the file in the matter ActionStep will automatically create the folder structure contained in the zip file.

Uploading Document Templates

Document Automation Templates need to be uploaded to an action type in Admin. 

Step 1

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Step 2

Select workflow and click on it as in the screenshot below

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Step 3

Click on Doc Templates > New Template

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Step 4

In the new screen, give the template a name, a description if you like, choose which folder it will be in by default (more on creating workflows here), and click on Please select a file to find and upload the document from your computer, then click save.

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Templates that you upload to a workflow, will automatically be available to across the system in all matters.  The document templates for the current matter selected will be displayed first, followed by the remaining workflows in alphabetical order together with the templates associated to those workflows.  (Ie. in the screenshot below, a 'General Matter' workflow type has the 'General Matter' document templates displayed first, followed by the next workflow type in the system which is Activity - Seminar).

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Bulk Document Import

If you have a large number of documents to upload across multiple actions then you may want to use our desktop upload tool. This requires a bit of setup. Essentially you need to map the local file path for each document to the action ID and folder of an actions that have already been created in Actionstep. You do this by creating a CSV file with the following columns:

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Creating a Source File Path List

To do this on a Windows computer do the following:

1. Run the 'cmd' application (start + R then type 'cmd')
2. Then type: dir /s/b c:\add the path to the place where all of the documents are being kept\ > c:\files.txt

The only edit to the above text you will need to make is where it says 'add the path to the place where all of the documents are being kept'. In this spot you would add the pathing to the document drive or folder on your computer (e.g. Users\Jenny\Shared\)

Make sure the whole text is run in the code including the ' > c:\files.txt' at the end.

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